Struggling with keeping track of numerous receipts and maintaining organized financial records?

In this blog, we introduce the best receipt scanners and organizers, ideal for business owners, freelancers, and anyone looking to streamline their document management. We cover a range of devices that cater to different needs, from portable scanners for on-the-go professionals to more advanced systems with automatic organization features. We also include options for varying budgets and technical requirements, ensuring there’s a solution for every type of user.

With over 20 years of experience in office technology and digital organization tools, we’ve assisted countless clients in optimizing their document management processes. Our selection of the best receipt scanners and organizers is grounded in thorough testing and real-world application, ensuring our recommendations are practical, efficient, and user-friendly. These devices are not just about scanning receipts; they excel in providing intelligent organization, easy retrieval, and integration with accounting software.

We’ve evaluated them for their scanning accuracy, software compatibility, and overall convenience, finding them ideal for anyone seeking to declutter their workspace and digitize their financial records effectively.

Best Receipt Scanner and Organizer for Small Business

Fujitsu ScanSnap iX1500 Color Duplex Document Scanner

If you want to organize many receipts on the go, then the Fujitsu ScanSnap iX1500 is a reliable scanner for you. The double-sided scanning, along with the advanced paper feeding technology, makes scanning quick and hassle-free.

There is a large, intuitive touch screen readily available for you to adjust the scanning. Also, you can select preferred locations like Dropbox, Google Drive, and much more using the touch screen.

You can connect to this best receipt scanner using wired or wireless methods, as it has a USB port and Wi-Fi connectivity. There is no need to specifically set the router to 2.4 GHz because the scanner supports both the 2.4 GHz and 5.0 GHz Wi-Fi networks.

Fujitsu has made sure to deliver exceptional quality through this document and receipt scanner. Additionally, the advanced software deletes blank pages, so there will be fewer hassles in organizing the receipts.

The best part about this scanner is that you can feed up to 50 pages at a time, and the automatic feeder will do the job without any human intervention. The scanning speed is 30 pages per minute, so you have to wait for less to scan multiple documents.

Overall, the scanner consumes less space on the desk and is a versatile device to place in your home or office. You can use it to scan documents, receipts, photos, business cards, and much more with superb optical resolution.

What We Like
  • Automatic scan feed.
  • Easy to set up and use.
  • Built-in software for added assistance.
  • Consumes less space on the desk.
What We Don’t Like
  • A bit pricey in its segment.

Bottom Line: Fujitsu offers a reliable receipt scanner and organizer that can scan almost all types of documents. Also, you get built-in software support, and that will help you organize the scanned files with added ease.

Doxie Go SE – The Intuitive Portable Scanner

So your business requires you to move constantly? Well, you need a portable scanner that remains with you most of the time! Doxie Go is a portable receipt scanner that works on battery, so you can even scan receipts and documents when there is no power available.

This best portable receipt scanner feeds everything into its built-in memory, and you can get the data whenever you need it. With Doxie Go, you can scan up to 400 pages in a single charge. Additionally, the manufacturer’s software is simple to use and allows you to change the file extension while on the go.

If needed, you can send the scanned data directly to the cloud app. Moreover, you can put an SD card into the machine to expand its memory. The scanning bed of Doxie Go is fantastic, and it can scan the paper in one go.

All you have to do is put the receipt of the document into the scanner, and it will scan it automatically while converting the scanned file into.pdf or other extensions available on the list.

After charging this best personal document scanner fully, our team was able to scan around 390 documents, which is around what the manufacturer promises. Doxie Go can easily scan colored and black-and-white documents in merely a few seconds.

The overall weight of this scanner is 1.18 pounds, so you can carry it with you wherever you go to continue scanning receipts and documents.

What We Like
  • Runs on battery.
  • Direct sync with cloud apps.
  • Easy to use.
  • Handy software.
What We Don’t Like
  • The scanner is a bit slow as compared to other receipt scanners.
  • No carry bag available.

Bottom Line: When it comes to a portable scanner, the Doxie Go is what you need. This best scanner for small businesses has built-in memory, and you can expand it using an external SD card. Lastly, you will get lithium batteries with the scanner, so there is no need to buy anything separately.

NeatReceipts Mobile Scanner

Here is another handy receipt scanner that is easy to use and affordable too! The slim scanner can connect with your PC using a USB cable so that you can store the scanned files. NeatReceipts offers one-month free trial of

NeatCloud, and you can upload the scanned files there.

You can pay some extra bucks to keep the cloud subscription active, but that is an optional choice! If you need a scanner that works with QuickBook, then the NeatReceipts mobile scanner is what you should buy. The software that Neat offers is what makes this scanner a popular choice for hundreds of buyers.

Also, you will get a pouch with the scanner so that you can cover it when not in use. There is a CD available, and you can install the required firmware on your system to continue using the scanner.

It only works with Windows, and you cannot connect a Mac with this scanner. In a nutshell, our experience with the NeatReceipts scanner is considerably good.

Scanning multiple receipts is easy, and storing them in multiple formats is also a straightforward task. You can use this scanner for personal or professional use, as it is capable of scanning multiple documents in one go.

What We Like
  • Compact.
  • It comes with a storage pouch.
  • Free one-month Neat.
  • Cloud subscription.
  • Affordable.
What We Don’t Like
  • Not very effective.
  • Doesn’t work with Mac.

Bottom Line: If you need the best receipt scanner for under $200, then you can go with the NeatReceipts document scanner without thinking twice! You can use this scanner with QuickBook, so managing various receipts and documents will be easier.

Brother DS-720D Mobile Color Page Scanner

With the Brother DS-720D, you can scan pages quickly, and that is what makes it a reliable receipt scanner. You will get a resolution of around 1200×1200 dpi, so the quality of the scans will be top-notch. If you just want to scan receipts, then the Brother DS-720D is an excellent option.

Our team tested this document and business card receipt scanner to scan documents and receipts, and the results were satisfactory. The scanning speed of the DS-720D is eight pages per minute for single-sided pages and five pages per minute for double-sided pages.

If you have laminated documents, then you can scan them with the Brother DS-720D. Also, with the document management system, you can manage multiple scanned documents on the go. The scanner works well with Mac and Windows devices, so there is no restriction on using a specific operating system.

The searchable PDF feature helps in searching for the scanned files, and finding the exact file will become easier than ever. Overall, the Brother DS-720D is the best document scanner for home and office for seamless scanning.

The machine is compact and doesn’t consume a lot of space on your desk. You can set it up on the go, and it is ready to scan your receipts and documents so that you can manage them electronically.

What We Like
  • Duplex scanning.
  • High resolution.
  • Portable.
  • Quick and reliable.
  • Affordable
What We Don’t Like
  • It doesn’t work with Wi-Fi
  • Duplex scanning is slow.

Bottom Line: To sum up, the Brother DS-720D is a reliable scanner for your home and office. You can connect it to your PC to start scanning on the go. Also, you can use FTP (File Transfer Protocol) with the scanner to transfer the scanned files wherever you want.

Epson Workforce ES-500WR Wireless Color Receipt & Document Scanner

Epson ES-500WR comes with an automatic document feeder, and you can scan the receipts automatically without feeding the pages manually. The scanner offers duplex scanning as well, which means that you can scan all types of pages, including single-sided and dual-sided.

While testing, our team used the scanner via wired and wireless modes, and the efficiency was up to the mark. The scanning speed of this device is 35 pages per minute, and that is perfect if you have tons of receipts and documents ready to scan.

There is no built-in battery, so you have to connect the scanner via USB to power it up. The auto feeder can feed 50 pages at a time, and you can put in the next load of documents for scanning purposes. You can even use this scanner with tools like QuickBook for easy management of scanned receipts.

Epson ES-500WR is compatible with Dropbox and cloud services for direct exporting of scanned documents. The software provided by Epson is perfect for use with the scanner. You can connect your tablet or smartphone to scan documents wirelessly, provided that you have connected the scanner to the power source.

There are multiple buttons available on this best home document scanner, and you can continue scanning without any hassles. It is not a portable scanner, so you cannot carry it around with you. In a nutshell, the Epson ES-500WR is an everyday scanner with an automatic feeder that enhances efficiency and makes it easier for the user to scan receipts and documents.

What We Like
  • Wired and wireless connectivity.
  • Free access to the software.
  • Works with QuickBooks and Quicken.
  • Efficient scanning.
  • Duplex scanning is available.
What We Don’t Like
  • Pricey.
  • The resolution is low.

Bottom Line: The Epson ES-500WR is for those who don’t have the time to scan documents. You can put in 50 pages at a time, and the scanner will scan them while exporting them to the preferred location. You can even connect your smartphone to it to scan wirelessly from any room in your home.

Doxie Q – Wireless Rechargeable Document Scanner

Here is another portable receipt scanner from Doxie that is perfect for you if you are always on the move. The scanner comes with an automatic feeder so that you can place the documents, and it will scan them automatically.

You can select from two resolution options, i.e., 300 dpi and 600 dpi, based on your requirements. This is a battery-powered scanner, which means that you can use it anytime and anywhere without a power outlet.

There are two modes of connecting to the scanner. You can connect it with your PC, or you can use your tablet or smartphone to connect to it. The battery is rechargeable, and you can charge it again to scan the next lot of documents.

If you own an iPad or an iPhone, then you can download the Doxie companion app, which comes loaded with tons of handy features. The best part about this best wireless portable scanner is the auto-multi-page PDF functionality, and our testing team found that it works flawlessly.

It also has some built-in memory, so all the scanned documents will be stored, and you can retrieve them easily whenever you need them. You will get an 8-GB SD memory card with the scanner to extend the storage to some extent.

If you truly want to go paperless, then Doxie Q is an ideal scanner for you. There are multiple apps compatible with this best scanner for paperless homes and offices, so you can continue to enjoy scanning receipts with ultimate ease.

What We Like
  • Battery-powered.
  • Duplex scanning.
  • Automatic feeder.
  • Portable.
What We Don’t Like
  • Slow scanning.
  • No mobile app for Android.

Bottom Line: Doxie Q automatic receipt scanner works great with Windows and Mac. The battery life is fantastic, so you can take the scanner with you to keep scanning. Lastly, setting up this scanner is easy, and you can connect it with your mobile or tablet for wireless scanning.

Fujitsu ScanSnap iX1500 Document Scanner

Fujitsu ScanSnap iX1500 comes with a one-year Neat Premium license so you can expect only the best from this scanner. If your job is to manage thousands of receipts, then this scanner could be a life-saving option for you.

The elegant touch screen will assist you in choosing the scanning mode while exporting the files to the preferred location. With Fujitsu ScanSnap iX1500, you can create multiple user profiles to save specific information, and it will make it easier to retrieve the files without wasting a lot of time searching.

The elegant and clean scanner looks great, and you can place it on your work desk without compromising with space. Additionally, you can connect your phone or tablet with the scanner for wireless scanning. It is not a battery-powered device, which means that it is not a portable option.

While testing the scanner, we found out about a fantastic feature that enhances the quality of the scan with image cleanup. Even if the documents are not in good shape, this scanner will scan them with the best possible quality.

You can connect to the cloud whenever needed to export the scanned files. Also, there is a pre-configured feature available for exporting, so you can click on it whenever you want to export files.

What We Like
  • Easy to set up.
  • Free one-year Neat license.
  • Directly export to the cloud.
  • Automatic image cleanup
What We Don’t Like
  • Pricey.
  • No battery-powered.

Bottom Line: The Fujitsu ScanSnap iX1500 is the best receipt scanner on the list. You can scan as many documents as you want by connecting them to your PC and mobile phone. However, there is no automatic feeder, and that is the downside of this document scanner.

Best Document Scanner and Organizer: Buying Guide

We want you to purchase the best receipt scanner for your money, and that is why we are here with some essential information you should know about document scanners.

What Is the Best Receipt Scanner?

No one can deny that keeping track of multiple receipts and documents is tedious. Not only do you have to manage a massive load of paper, but searching for a specific receipt also becomes challenging. With the best document scanner, you can keep a virtual track of all the files on your computer.

All you have to do is put all the receipts into the feeder, and the receipt scanner will scan them one by one. You can store the scanned files on the drive or in any location on your PC. Document scanners are easy to use and are a sure-shot solution to manage and organize innumerable receipts in one place.

Receipt Scanners: Comparison Table 2024

Products Speed Wi-Fi Automatic Feeder Portable
iX1500 Duplex Document Scanner 30 PPM Yes Yes No
Doxie Go SE Portable Scanner 2 PPM Yes No Yes
NeatReceipts Mobile Scanner 24 PPM No No No
Brother DS-720D Mobile Scanner 5 PPM No No No
Epson ES-500WR Wireless Scanner 1 PPM No Yes No
Doxie Q Document Scanner 8 PPM Yes Yes Yes
Fujitsu iX1500 Document Scanner 24 PPM Yes Yes No

Benefits of Receipt Scanner

Here is a list of the benefits you will get from a receipt scanner. We are sure that these benefits are enough to convince you to purchase a scanner right now.

Ease of Scanning

  • Yes, there are multiple mobile applications available for scanning receipts. But are these applications easy to use?
  • You have to scan them manually, and it can be a tiresome process. On the other hand, with a receipt scanner, there is no need to make any manual efforts.
  • If you have a scanner with a feeder, then you can put in the documents, and the scanner will scan them automatically.

Multiple Resolutions

With a receipt scanner, you will have the option to adjust the resolution of the scanned files. Generally, scanners export the file in.jpg or image format so that you can change the format anytime based on your needs. This is not possible with most mobile applications, and that is why receipt scanners are superior to smartphone apps.

Easy to Use

Using a receipt scanner requires no rocket science at all. The scanner comes assembled from the manufacturer, and all you have to do is make it ready to work. Just connect the power supply and start feeding documents to the feeder so that the scanner can continue scanning.


Nowadays, receipt or document scanners are more affordable than ever! There is no need to invest thousands of dollars when you can get a scanner right under your budget. Go through the list of the best receipt scanners and buy a budget-friendly scanner for your needs.

Factors to Consider When Selecting a Document Scanner

Receipt scanners come loaded with a myriad of features, and it would be great to check these features to make the most out of your purchase. Here are some essential factors you need to check before buying a receipt or document scanner.


  • The resolution will impact the quality of the scan, so it is ideal to choose a receipt scanner based on the resolution.
  • The highest resolution available on these machines is 600 dpi, which is perfect for scanning receipts.
  • If you want a reasonable receipt scanner, then you can go with a scanner with less resolution.


  • The feeder is not available with all document scanners. The main function of the feeder is to scan the documents automatically. With the best receipt scanner, like the Fujitsu ScanSnap iX1500, you can scan up to 50 documents in one go.
  • Just put the documents in the feeder, and then you are good to go.


How do you want to connect the scanner to your PC? Do you want it via wired mode or wireless mode? Some receipt scanners come with dual modes, and you can connect to them using your smartphone as well.

The ultimate choice is up to you and your budget. Document scanners with wired mode only are generally cheaper.

Scanning Speed

The speed of scanning will influence the time you have to wait for the scanner to finish the task. Most of the receipt scanners listed in this article have quick scanning, so you have to wait for less to scan multiple documents.

Generally, the speed of a scanner is evaluated on the basis of the number of pages it scans in a minute. You can make your choice of a receipt scanner based on its scanning speed.

File Export

When you are scanning files, you need a preferred place to store them so that you can arrange to delete them at any time. To make managing scanned files easier for you, look for the file export location that the receipt scanner offers.

Some document scanners even allow users to export scanned files directly to the drive.


The best receipt scanners are available at different prices based on the features they offer. You should make your budget before shopping for the best document scanner in order to prevent splurging money. In this article, we have listed some affordable and top-end receipt scanners.

FAQs: Best Document Scanner Organizer

Can I use a receipt scanner with Quickbook?

Yes, you can use a receipt scanner with Quickbook, provided that it is compatible with it. Most of the scanners listed here are compatible with Quickbook. However, we would suggest you check it with the manufacturer before buying the receipt scanner.

Is it legal to use scanned receipts for tax purposes?

Yes, you can use the scanned receipts to claim taxes. Not all U.S. residents know that the IRS has legalized scanning receipts since 1997. Now, you can scan all of your receipts to enjoy tax benefits, as these will be considered legit.

What is the best way to organize receipts electronically?

The best way to organize receipts electronically is by buying a receipt scanner. You can export these files to any device, plus you can get as many copies as you want. Check out the list of the best receipt scanners and get one for you to organize receipts electronically.

Are these receipt scanners compatible with iOS and Mac?

Yes, you can use any of these receipt scanners on iOS or Mac. The receipt scanner doesn’t depend on the operating system. Its primary purpose is to scan files and then export them to your preferred location.

Can I use third-party apps with the scanner?

Some receipt scanners are compatible with third-party apps, but we suggest you stick to the software offered by the manufacturer. However, if you still want to use a third-party app, then you will get plenty of apps available in the market that work with receipt scanners.

What app can I use for receipt scanning and management?

There are multiple apps available for scanning and managing receipts. You can download Expensify, which is available for both Android and iOS users. Search for the app in your respective app store and download it for free.


These are the best receipt scanners available on the market right now! We have tested these devices to make sure that you get a true return on your money. Make sure to go through the buying guide and FAQs section to get some extra details about receipt scanners.

The top receipt scanner on this list is the Fujitsu ScanSnap iX1500 Document Scanner. It comes with a quick cloud export button, and you can connect it via wired and wireless methods.

However, if you have a limited budget, then you can go with the NeatReceipts Mobile Scanner.